Accelerating the development of floating wind in Scotland

Privacy policy

Introduction

  1. We, Highland Wind Limited (we, us, our) take privacy, and the security of personal data, very seriously and we are committed to ensuring that we safeguard your personal data at all times and in the best way possible.
  2. We are registered with the Information Commissioner’s Office and our registration number is ZB135987.
  3. This privacy policy contains important information for you. It explains:
    • who we are
    • what personal data we collect about you
    • how, when and why we collect, store, use and share your personal data
    • how we keep your personal data secure
    • how long we keep your personal data
    • your rights in relation to your personal data
    • how to contact us, or the relevant supervisory authorities, should you have a complaint.
  4. When we collect, use, and process or deal with, certain personal data about you, we are subject to the provisions of the General Data Protection Regulation, Regulation (EU) 2016/679, as it forms part of domestic law in the UK (UK GDPR) and the Data Protection Act 2018.
  5. If you have any questions about this privacy policy, including any requests to exercise your legal rights (see section 9 (Your rights in relation to your data)), please contact us using the details set out below:
    • by email at pentland-gdpr@cop.dk
    • by post at Highland Wind Limited c/o Copenhagen Offshore Partners 93 George Street, Edinburgh, EH2 3ES.
  6. This privacy policy applies in all circumstances where we are acting as a data controller in relation to the personal data we collect about you through our website www.pentlandfloatingwind.com and / or when you otherwise communicate with us. Our Website, which provides information about our offshore windfarm project and allows you to register your interest in it, forms our service offering to you (services).
  7. Our website is not intended for children and we do not knowingly collect data relating to children.
  8. Our Website may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates. Please note that these websites and any services that may be accessible through them have their own privacy policies and that we do not accept any responsibility or liability for these policies or for any personal data that may be collected through these websites or services. Please check these policies before you submit any per-sonal data to these websites or use these services.
  9. In this policy, please note the use of the following terms:
    • Personal data has the meaning given to it by the UK GDPR and means any information relating to an identified or identifiable individual (that person being known as a data subject)
    • Procession means any operation or actions performed on personal data; for example collection, recording, organisation, structuring, storing, altering, deleting or otherwise using personal data
    • You and your refers to the person whose data is processed

Your personal data, how we collect it and the purposes for which we use it

  1. UK data protection law requires that we only use your personal data for the purposes for which it was acquired, or where we have a proper reason for using it. Those reasons may in-clude the following:
    • where you have given consent to the use of your personal data for one or more specific purposes
    • where the use is necessary for the performance of a contract to which you are party, or in order to take steps at your request prior to entering into a contract
    • where the use is necessary for compliance with a legal obligation that we are subject to;
    • where the use is necessary in order to protect your vital interests or those of another person
    • where the use is necessary for the performance of a task carried out in the public interest, or in the exercise of official authority vested in us
    • where the use is necessary for the purposes of our legitimate interests or those of a third party, except where those interests are overridden by your interests or fundamental rights and freedoms which require protection of personal data
  2. The reasons set out above represent the general position as to the purposes for which data may be used. The specific position in relation to your personal data is set out below.
  3. The data we will need to collect so that we provide our Services to you may include some or all of the following:
    • Your name, contact details and / or financial data
      This is information you consent to giving us about you (such as your full name, email address and telephone number) by filling in forms on our website or by corresponding with us by post, email or telephone. It includes information you provide when you sign up for updates through our website, sign up for and attend events hosted by third parties, and when you report a problem with our services. If you contact us, we will keep a rec-ord of that correspondence. This information allows us to provide our services to you and communicate with you. We may also use your email address for marketing purposes.
    • Where you are located
      This may include your IP address, browser information (including referrers), device information (such as the type of mobile device you use and / or time zone setting) and, when enabled by you, location information provided by your device. We may use this information for advertising, analytics and to provide other specific content to you.
    • Analytics information
      We use data analytics to monitor and improve our website functionality and offerings to you. The data analytics software may record information on how often you use our services (for example, what you do on our website), aggregated usage, performance data, errors and debugging information, and where our website was accessed from. We do not link the information we store within the analytics software to any personally identifiable information.
    • Automated information
      We automatically receive and record information from your browser or your mobile device when you visit our Website, such as your IP address or unique device identifier, cookies and data regarding which pages you visit. This allows us to operate effectively and provide our services. We store this information in log files. We may combine this information with other information that we or our partners collect about you, including across different devices. We use this information to prevent fraud and to keep our Website secure, to analyse and understand how our services work for users and visitors, and to provide advertising, including across your devices, and a more personalised experience for users. We may also automatically collect device-specific information when you access or use our services. This may include information such as the hardware model, operating system information and debugging information and / or browser information.
    • Information required by us to enable us to check and verify your identity
      We may need to collect this information in order to verify your age for the purpose of offering our Services to you, such as date of birth.
  4. We will also collect your name, contact details, professional and work experience detailed in any curriculum vitae and other information that you or a recruitment agency send to us or to one of our affiliates for the purpose of recruitment.
  5. We may use your personal data to resolve disputes with us.
  6. We also use your personal data:
    • to provide our services to you so that we can comply with our contract with you or take any steps that it is necessary for us to take before entering into a contract with you
    • to prevent or detect fraud, either against you or against any other person involved in any matter in which you are involved. This will help to prevent any damage either to you, a third party, or to us
    • to comply with our internal business policies, and for operational reasons such as security, confidentiality, competency and efficiency control, training and client care. This will help us to deliver the best services to you
    • to gather and provide any information required by, or relating to, consultations, events (including those hosted by third parties), audits, enquiries or investigations
    • for audits and external quality reviews in relation to standards adopted by us
    • for statistical analysis to enable us to better manage our business, for example in relation to our financial performance
    • for maintaining and updating records to ensure accuracy of processing
    • to comply with legal and regulatory obligations to make information returns to regulators and legally constituted bodies
    • to ensure safe working practices, and for staff administration and assessment purposes
    • for recruitment purposes
    • for marketing our services, and the services of selected third parties, to existing and former users and third parties
    • for credit control and credit reference checks in relation to the services we perform
  7. The purposes set out above will not apply to special category personal data. This includes personal data revealing your racial or ethnic origin, political opinions, religious or philosophical beliefs and health conditions. We try our best to avoid processing special category personal data and will never request or require special category personal data from you in order to provide our services. However, if any special category data is incidentally collected by us (for example, through your feedback or messages in a chat function), we will process the special category data in accordance with the requirements under UK data protection law.
  8. In most cases we will collect data about you directly from you. However we may also acquire information about you from publicly available sources or third party suppliers such as postcode lookup services.
  9. We may obtain personal data through information technology related methods, including cookies. Please see our cookies policy for further details.
  10. From time to time, we may also source names and addresses of prospective users from reputable marketing services providers for the purposes of direct marketing. We only use this data for the purposes it was supplied to us and the data subjects can request no further contact from us using our contact details set out at section 1.5.
  11. Failure to provide any personal data requested may prevent or delay our ability to provide our services.
  12. Please note that it is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.

Contacting you

  1. In addition to the general matters dealt with above, we may also use your personal data to provide you with updates concerning our services, or other related matters which might concern you or be of interest to you. This may be by telephone, email or text message. You may opt out of receiving such communications at any time by contacting us directly using our contact details set out at section 1.5.
  2. We regard ourselves as having a legitimate interest in processing your personal data for these purposes, and we take the view that we do not require your consent in order to do so. From time to time we undertake legitimate interest assessments in order to balance our interests in contacting you with your interests in relation to your personal data. Where we believe that consent is required, we will contact you specifically for this, and will do so in a clear and transparent manner.
  3. You have, at all times, the right to request that we do not contact you for any purpose other than as necessary for providing our services. We may require that you confirm your marketing preferences from time to time so that we can be sure that your views remain the same. You have the right to opt out of receiving marketing communications at any time and can unsubscribe by: (i) using the unsubscribe link in emails, (ii) instructing the person contacting you, or (iii) contacting us at any time using our contact details set out at section 1.5.

Sharing your data with others

  1. It may be necessary for us to share your personal data with others in order to:
    • provide our services to you
    • comply with our contractual obligations to you
    • comply with any contractual, legal, or regulatory obligations that we are subject to
    • correspond with you via postal mail, email, or telephone.
  2. The third parties with which your personal data may be shared include:
    • our affiliates, being any of the following: our parent companies and any corporation, company or other entity, now or hereafter, directly or indirectly owned (wholly or partly), or controlled by, or owning or controlling, or under common control with or Copenhagen Infrastructure Partners P/S, company registration number 37994006, Copenhagen Infrastructure Partners I K/S, company registration number 34729069, Copenhagen Infrastructure Partners II P/S, company registration number 35682775, Copenhagen Infrastructure III K/S, company registration number 38278150, Copenhagen Infrastructure New Markets Fund I K/S, company registration number 40109471, Copenhagen Infrastructure IV K/S, company registration number 40978526, any fund managed, administrated or designated by any of such companies, and any entities directly or indirectly controlled by any of the foregoing
    • consultants
    • government authorities and government-owned entities including entities that form part of the government’s electricity reform programme
    • regulators
    • research and funding bodies and agencies
    • planning agencies
    • professional advisers such as accountants, lawyers, experts, financial advisers, auditors and quality reviewers
    • financial intermediaries and lenders, our bank, insurers, insurance brokers and payment processors
    • research companies
    • analytics and security providers.
  3. When sharing your personal data, we will ensure at all times that those with whom it is shared process it in an appropriate manner, and take all necessary measures in order to protect it. We will only ever allow others to handle your personal data if we are satisfied that their measures to protect your personal data are satisfactory.
  4. Please be aware that, from time to time:
    • we may be required to disclose your personal data to, and exchange information about you or relating to you with, government, law enforcement and regulatory bodies and agencies in order to comply with our own legal and regulatory obligations
    • it may be necessary for us to share data for statistical purposes. We will always take steps to try to ensure that information shared is anonymised, but where this is not possible we will require that the recipient of the information keeps it confidential at all times.

Third parties

  1. We may share demographic and transactional information with business partners, but it will be aggregated and depersonalised, so that personal data is not revealed.

How your personal data is kept secure

  1. In order to ensure your personal data is kept secure at all times, and to prevent a breach of confidentiality, we have put in place security measures that are intended to prevent your personal data from being accidentally lost or used or accessed unlawfully.
  2. We operate various security measures in order to prevent the loss of, or unauthorised access to, your personal data. We restrict access to your personal data to those with a genuine business need to access it, and we have procedures in place to deal with any suspected data security breach. We will notify you, and any applicable regulator, of a suspected data security breach where we are legally required to do so.

International transfers

  1. In order for us to provide you with our services, it may be necessary for us to share your personal data with those who are outside the UK where, for example, those persons are based outside the UK or where electronic services and resources are based outside the UK. Where this is the case, special rules apply to the protection of your data.
  2. In such cases we will always take steps to ensure that, wherever possible, the transfer complies with data protection law, and that your personal data will be secure. For further information please contact us using our contact details set out at section 1.5.

How your personal data is retained

  1. Personal data that is processed by us will not be retained for any longer than is necessary for that processing, or for purposes relating to or arising from that processing. Please note, however, that different periods for keeping your personal data will apply depending upon the type of data being retained and the purpose of its retention.
  2. Where your personal data is retained after we have finished providing our Services to you then this will generally be for one of the following reasons:
    • so that we can respond to any questions, complaints or claims made by you or on your behalf
    • so that we are able to demonstrate that your matter was dealt with adequately
    • in order to comply with legal and regulatory requirements
  3. We may also retain, preserve, or release your personal data to a third party in the following limited circumstances:
    • in response to lawful requests by public authorities, including to meet legitimate na-tional security or law enforcement requirements
    • to protect, establish, or exercise our legal rights or defend against legal claims, including to collect a debt
    • to comply with a legal summons, court order, legal process, or other legal requirement
    • when we believe in good faith that such disclosure is reasonably necessary to comply with the law, prevent imminent physical harm or financial loss, or investigate, prevent, or take action regarding illegal activities, suspected fraud, or violations of our website terms and conditions.
  4. If we receive a lawful, verified request for personal data held by us in one of the limited circumstances described above, we may disclose this personal data and this may include, but will not be limited to, a user’s name, address, phone number and email address.
  5. We retain contact details so that we can inform you of updates concerning our services, and about relevant developments in relation to you, our offerings or other related matters which might concern you, or be of interest to you. If you would like to find out more about our retention policies, please contact us using our contact details set out at section 1.5.
  6. If you no longer want us to use your information, please contact us using our contact details set out at section 1.5. We will delete and / or anonymise any personal data which is no longer necessary for us to retain.

Your rights in relation to your data

  1. Data protection legislation gives you, the data subject, various rights in relation to your personal data that we hold and process. These rights are exercisable without charge, and we are subject to specific time limits in terms of how quickly we must respond to you. Those rights are, in the main, set out in articles 12–23 of the UK GDPR. They are as follows:
    • Right of access
      the right to obtain, from us, confirmation as to whether or not personal data concerning you is being processed and, where that is the case, access to that personal data and various other information, including the purpose for the processing, with whom the data is shared, how long the data will be retained, and the existence of various other rights.
    • Right to rectification
      the right, without undue delay, to have inaccurate personal data concerning you put right.
    • Right to erasure
      sometimes referred to as the right to be forgotten, this is the right for you to request that, in certain circumstances, we delete data relating to you.
    • Right to restrict processing
      the right to request that, in certain circumstances, we restrict the processing of your data.
    • Right to data portability
      the right, in certain circumstances, to receive the personal data which you have provided to us in a structured, commonly used and machine readable format, and the right to have that personal data transmitted to another controller.
    • Right to object
      the right, in certain circumstances, to object to personal data being processed by us where it is in relation to direct marketing, or in relation to processing supported by the argument of legitimate interest.
    • Right not to be subject to automated decision making
      a right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning you or similarly significantly affects you.
  2. Full details of these rights can be found in the UK GDPR or by reference to guidance produced by the UK Information Commissioner’s Office.
  3. In the event that you wish to exercise any of these rights you may do so:
    • by using our contact details set out at section 1.5
    • through a third party whom you have authorised for this purpose

Business reorganisation

  1. In some cases, we may choose to buy or sell assets. Such transactions may be necessary and in our legitimate interests, in particular our interest in making decisions that enable our business to develop over the long term. In these types of transactions (such as a sale, merger, restructuring, or transfer of all or substantially all of our assets), user information is typically one of the business assets that is transferred.

Making a complaint

  1. If you have any complaints relating to the acquisition, use, storage or disposal of your personal data, please contact us using our contact details set out at section 1.5.
  2. Notwithstanding our best efforts, inevitably sometimes things do go wrong. If you are unhappy with any aspect of the use and / or protection of your personal data, you have the right to make a complaint to the UK Information Commissioner’s Office, who may be contacted in writing at Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF, by telephone on 0303 123 1113, by fax on 01625 524510, or online at www.ico.org.uk. We would, however, appreciate the chance to deal with your concerns before you approach the Information Commissioner’s Office so please contact us in the first instance.

This policy

  1. This privacy policy was last updated in September 2021.
  2. The terms and provisions of this privacy policy may be changed, updated and amended from time to time.



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